Acrobat 7.0 Standard for MAC (Part #: F23105). And the ability for users of the free Acrobat Reader 7.0 to review documents and add their own comments. Collected reader comments then appear in. Adobe Acrobat is one Windows and Macintosh application you can use for reading, creating, and editing PDF docs. Yet it's hardly the only one. Read the full review.
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This document provides instructions for Acrobat XI. If you're using Acrobat DC, see Acrobat DC Help.
In a managed review, youuse a wizard to set up your review, specify the document location,and invite participants. You don’t have to import comments, enablecommenting for Reader users, or manually track reviewer responses.
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You must have Acrobat Pro installedto enable commenting for Reader users in managed reviews. You cannotenable commenting for Reader users using Acrobat Standard.
Acrobat includes two types of managed reviews: shared and email-based reviews.Each type of review has a wizard that helps you distribute a PDFwith special tools and instructions to reviewers.
The Tracker tracks all managed reviews. TheTracker provides access to the PDF file and informationabout the review and its participants. Review initiators can changereview deadlines, add reviewers, and end reviews from the Tracker. The Tracker letsparticipants know when new comments are available, when deadlinesare changed, and when reviewers are added, even when Acrobat is closed.It also provides information about server error states.
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Managed reviews cannot be conducted for PDF Portfolios.
Shared reviews are the most collaborative form of review because participants can read and reply to the comments of other participants. Comments from participants are stored in a repository on an internal server. Acrobat synchronizes comments at regular intervals to download all the latest changes. Reviewers are notified of new comments as they are added, and they can see and reply to comments made by other reviewers.
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For shared reviews, reviewers must have Acrobat 8 or later or Reader 8 or later installed to view other reviewer comments. Reviewers using earlier versions of Acrobat must send comments in email.
Email-based reviews are ideal whenreviewers either don’t have access to a common server or don’t requirea collaborative approach to reviewing documents.
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In an email-basedreview, the initiator sends a PDF to reviewers as an email attachment.Reviewers add their comments and return the document by using the SendComments button in the document message bar. When receivingthese comments, the initiator can merge them into their copy ofthe PDF.
The primary limitation to email-based reviews isthat participants can’t view other comments during the review. Initiatorscan view comments only after receiving them.
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Participantsin an email-based review must have Acrobat 6.0 or later or Reader 7.0or later.
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Choosing a distribution optionfor reviews and forms
Acrobat provides severaldistribution options in the Send For Shared Review and DistributeForm wizard. When you choose an option, consider the security needs forthe distributed file, what servers or websites your recipients canuse to download the file, and how you want to receive comments orform data.
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You can use your own internal server location if your recipients work behind a firewall and all have access to a common server. The server can be a network folder, a Microsoft SharePoint workspace (Windows only), or a web server folder. You can include a link to your distributed PDF or send it as an attachment in an email message. For reviews, Acrobat uploads published comments to the server. For forms, Acrobat stores responses on your hard drive as they are returned.
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Web server folders are not available for form distribution.
When you specify your own server, the wizard prompts you to save a profile with the server location and the distribution options you chose. The next time you distribute a PDF, the saved profile is available as an option in the wizard.
TheDistribute Forms wizard has an option for sending a form as an email attachment.You can send the form using your own email client or webmail. You canalso use the wizard to create an email message in which the formfile is attached. Once your recipients fill out and submit the form,the responses are returned to your mailbox. Each response is copiedinto a PDF Portfolio responses file, whichyou can organize and export to a spreadsheet.
The Send for SharedReview wizard lets you either email a link to the pdf,or attach the pdf to the email.
By enabling commenting rights in a PDF, users of Reader 8 or later can participate in reviews of that PDF. When a PDF with commenting rights opens in Reader, it includes a document message bar and commenting tools that are otherwise unavailable.
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When you initiate a managed review, commenting rights are automatically enabled. If you do not use a managed review (for example, if you send a PDF directly in email), you can still enable commenting rights.
- Open the PDF and choose File > Save As Other > Reader Extended PDF > Enable Commenting In Adobe Reader.
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If you enable commenting for Reader in a digitally signed document, the signature is invalidated.
You need either an emailapplication and a mail server connection, or a webmail account foremail-based reviews and to send comments. Acrobat supports most emailapplications. If you have more than one email application installed,you can specify which application starts when Acrobat sends a PDF.Do one of the following:
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(Windows) Double-click InternetOptions in the Control Panel.In the Internet Properties dialog box, selectthe Programs tab, and then select the preferred email application. RestartAcrobat to activate the change.
(Windows) Change the MAPI settings in your email application.Acrobat and Reader use the Messaging Application ProgramInterface (MAPI) to communicate with your email application.Most email applications come with MAPI settings to handle this communication.For more information on configuring your email applications, seethe email application’s Help.
(Mac OS) In Mail, choose Mail >Preferences, select General, and then choose the preferred emailapplication from the Default Email Reader menu. Restart Acrobat toactivate the change. If your application isn’t listed, choose Select fromthe menu and browse to the location. If you select an applicationthat isn’t listed in the Default Email Reader menu,Acrobat does not necessarily support it.
If you distribute a PDF using your own server location, you can specify a network folder, a Windows server running Microsoft SharePoint Services, or a web server folder. Participants must have read and write access to the server you specify. Ask your network administrator to provide a suitable server location for storing comments. No additional software is required to set up a server.
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Web server folders are not available for form distribution.
If all recipients are within a local area network, network folders and SharePoint servers are the best choices for a comment server. Network folders are generally the cheapest and most reliable. To initiate a review on a SharePoint server, the initiator must use Windows. However, participants can use either Windows or Mac OS.
WebDAV servers (web servers that use the WebDAV protocol) are best used only if your reviewers are outside a firewall or a local area network.
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